Product · Process
One process, from demand into payroll
Five steps in one system, and who takes each of them.
- 1Unit manager
Set the demand
How many people with which qualifications each day needs.
- 2Employees
Plan themselves
Enter their own shifts, requests, absences and availabilities.
- 3AIUnit manager
Finish the plan
The AI fills the gaps by the rules and fairly; the manager reviews and releases.
- 4AITeam, manager & pool
Day-to-day operation
Swap shifts, cover absences, and the pool steps in when needed.
- 5Team, manager & HR
Closing
Record hours, sign them off and hand them to payroll.
Who does what, and when
PHASE 1
Planning & publishing
before the working period
PHASE 2
Day-to-day operation
during the working period
PHASE 3
Closing
after the working period
Employees
internal
2
Enter absences & availabilities
2
Self-scheduling
shifts and requests, based on the real demand
to the unit manager
4
Receive the roster on your phone
4
Swap or take over shifts
through the marketplace instead of a phone list
5
Record actual hours
deviations come with a reason
to the unit manager
Unit manager
planners
1
Set the staffing demand
across all professional groups
3
Support self-scheduling, resolve conflicts
3
Optimise & complete the planAI
by operational and legal rules, and fairly
3
Review and release
order to the pool
4
Cover unplanned absencesAI
internal cover, the marketplace or inpool
4
Approve swap requests
5
Sign off time trackingAI
anomalies are surfaced rather than hunted for
to HR
Internal or external pools
pool managers & staff
3
Manage the units’ orders
4
Confirm shift requests
the assignment appears in the plan automatically
HR
administration
5
Review plans & hours
5
Export to payroll
including premiums and allowances
to the payroll system
Management
throughout
Sees the same figures in every phase, from utilisation and demand against FTE to plan quality, fairness and cost-effectiveness, and adjusts the demand from them.